Why Artworker beats sending proofs via email every time

Short on time? Here are the highlights:

• Streamline processes with a proofing tool designed by printers, for printers.

• Eradicate errors: Overprint previews and approval checklists help to catch errors before they cost you, or affect your client.

• Direct action: Customers can annotate proofs directly, so there’s no need for endless email chains or ambiguous verbal directions.

• Real-time tracking: Artworker’s project management tool allows you to track the status of jobs, feedback, opens and clicks as they happen.

• Professional communication: A custom portal makes it easy to communicate with clients and enhance your customer experience.

Sending proofs via email is a minefield. From discrepancies between local file viewing settings, to the chaos of back-and-forth feedback, we’ve seen the perils of email proofing firsthand – and spoken to hundreds of other printers who've paid the price for it too.  

Which is why we decided to do something about it. Artworker streamlines your workflow so you can tighten up your proofing process and keep track of approvals – all in one place.

Here’s why we think you’re going to like it… 

Catch mistakes before they cost you 

Ever had a client sign-off a proof via email, only for them to find issues once the job has been printed and delivered? You’re not alone - it’s an industry-wide problem. Artworker was built to solve these common proofing issues before they cost you in expensive reprints.

1. Approval checklists, so nothing slips through the cracks

It’s not your job to spot typos, or make sure your client knows their own number. With Artworker, customers can only give the green light to move to production once they’ve signed off on a job-specific checklist. You can decide exactly what’s on that list, along with the basics like spelling and layout.

2. Overprint previews without complex software

With Artworker, there’s no need to bog your customers down with complex software or confusing instructions. Instead, clients can view accurate proofs in their browser with overprint preview enabled. 

3. Upcoming features to drill down on detail

Soon, you’ll be able to preview bleed, trim, safety zones and more on proofs, all within the platform – as well as 3D proof visualisations – to help you and your client perfect every last detail.

Better communication, better results 

The back-and-forth that comes with email proofing can cause chaos. What’s more, clients can unwittingly impact timelines with delayed approvals – and when they do get back to you, their requested changes might be ambiguous, leading to confusion. Here’s how we solve that:

1. Annotated proofs for crystal clear feedback

When it comes to feedback, long blocks of text are hard to digest and quick to misinterpret.  Artworker allows clients to annotate proofs with comments directly to eliminate any misunderstandings. 

2. Get everyone on the same page - literally

With Artworker, proof change requests are seamless; updated versions are sent directly through our cloud-based system, keeping everything organised and accessible. So your proofs are in sync at all stages.

3. Daily cut-offs that prompt action

Fed up with clients sending things late but still expecting you to uphold your side of the bargain? Daily cut-offs are here to help. Delivery estimates update if deadlines are missed, creating a sense of urgency and accountability that keeps projects moving forward.

Make project management a breeze

Everyone wants their team to work like a well-oiled machine, sticking to schedules and hitting deadlines with ease. But to boost efficiency and productivity throughout your entire operation, you need the right tools to bring everyone on the same page.

1. Get real-time visibility on live jobs

Artworker keeps your whole team updated at every stage. Our jobs board makes it easy to track the status of proofs and projects in real-time. Plus, read receipts make it easy to track opens and clicks on proofing emails.

2. Track changes at every stage

What’s more, an activity feed gives you a proper paper trail of events for each stage of the proofing process, in case you ever need it.

3. Automated reminder emails to save your sanity

Following up for feedback isn’t just draining – it’s time that could be better spent elsewhere. With Artworker, automated follow-ups gently nudge for approvals, meaning you can wave goodbye to chasing down clients.

Happy customers that keep coming back

The little touches can make a big difference to customer satisfaction. We’re constantly working on ways to improve the Artworker portal so that you can impress your clients, and ultimately grow your business.

1. A custom portal, that clients will love

With a bespoke Artworker portal, your customers will benefit from a professional, custom-branded experience with simple approval tools, and a timeline so they can easily view their job status – all without needing an account to log in.

2. Store artwork and proofs securely, forever

If a client comes back in a year, or even ten, you’ll want to be able to pick up where you left off. When you partner with us, artwork and proofs are stored securely in the cloud, so you can preserve all the information and history on that client – indefinitely.

3. Upcoming features to protect your copyright

Soon, we’ll also be introducing watermark and encryption tools to ensure clients can only download artwork if they have consent to do so.

Streamline the proofing process with Artworker

Artworker is the indispensable ally for printing professionals. We equip you with the tools you need to succeed, making your work easier and more efficient – all while enhancing the client experience. The future of proofing starts here.